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The Fine Print

Rental equipment is available for checkout to university and community members alike. A rental agreement and liability waiver are required for every rental. You must present proper forms of ID during the checkout process. Southern students must present a student ID. For Outdoor Leadership students, class enrollment will be verified. Community members must present current government-issued ID.

All rentals will require the renter to sign and date their rental contract, verifying they have read, understand, and agree to the equipment risk and liability statement.

The Outdoor Leadership rental program reserves the right to refuse service to anyone for any reason.

How It Works

Reservations   |   Payment   |   Cancellations   |   Returns


Late Charges   |   Cleaning Deposit   |   Damages/Theft or Loss


Equipment Rates

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Reservations can be made up to two weeks in advance. If renting equipment for a group, please be aware that the individual renting the equipment is ultimately responsible for all equipment and any resulting late, lost, repair, or cleaning fees.

In the event that all equipment has been reserved for a certain period of time, anyone who requests to rent equipment will be put on a waiting list in case there are cancellations.


Payment must be paid in full before checking out gear, including the cleaning deposit (see below).
We currently only accept cash or check. Returned checks will be assessed a $50 fee. Checks can be made out to Southern Adventist University.


Cancellations can be made in person or by phone during regular business hours and must be made two working days prior to the day of pickup. No credit or refund will be given for items rented but not used or those returned early.



All gear must be returned in good condition and clean. Hanging items by the Outdoor Education Center and then leaving or anything of the kind is NOT ACCEPTABLE. If unattended items are stolen the customer will be charged the full replacement fee. All pieces of equipment must be checked back in with Outdoor Leadership staff. Anyone leaving equipment unattended will lose all future rental privileges.

Please treat the equipment with care so others may fully enjoy it. Renters who return dirty gear will be charged a cleaning fee. For equipment that is damaged, lost, or stolen, a replacement cost will be assessed and charged to the renter. 


Late Charges

Gear not returned at the set time will be assessed a $5 late fee per additional day for the first offense, $10 per day for the second offense, and after the third offense the offending person may not rent gear for one full year. This fee may be paid by cash or check.

Cleaning Deposit

There is a $10 cleaning deposit for each item rented ($2 for each additional item) to be paid upfront. The cleaning deposit will be refunded when gear is returned clean, in good working order, and on time.

Equipment will be inspected for damages and cleanliness upon return by Southern Adventist University Outdoor Leadership staff. Please allow 10-20 minutes for items to be inspected. We understand that gear gets wet and dirty, but in order to refund the cleaning deposit all gear must be returned clean and dry.

Damages, Theft, or Loss 

Before leaving the Outdoor Education Center, please inspect equipment thoroughly; if necessary, ask for assistance. Report any existing damage to staff members so you will not be held responsible. Renter is responsible for paying for all repair work needed, including shipping and handling fees. Staff will assess fees for minor repair work. The current retail price will be charged for equipment lost or stolen.

The Outdoor Leadership program does not offer equipment insurance.




Friday from 11:30-1pm

Rental by appointment. Must be scheduled at least 1 week in advance


Outdoor Education Center
4689 University Dr.
Collegedale, TN 37315