Circulation Department

Purpose

The Circulation Department provides borrowing access to McKee Library’s main book collection. The Circulation Manager, evening supervisors, and student assistants aid patrons with:

  • Checking out, renewing, and returning library materials
  • Accessing the library catalog and locating library materials
  • Locating and retrieving information from subject databases and the Internet
  • Finding and using reference materials
  • Using online research techniques

 

Policies


Borrowers

McKee Library serves Southern students, faculty and staff, other library card holders, and visitors. The library is open to all for in-house use, but the borrowing of materials is limited to the following:

  • Students
  • Faculty, staff, and their dependents age 14+
  • Southern graduates (within 30 mile radius)
  • Retired SDA workers (within 30 mile radius)
  • Part-time university employees (within 30 mile radius)
  • SDA pastors (within 30 mile radius)
  • Other professionals: $25.00 annually (within 30 mile radius)

Library Cards

Southern Adventist University's campus ID cards serve as library cards. Southern graduates, retired SDA workers, part-time university employees, and other professionals must apply for a card at the library Monday-Thursday from 9am to 4pm.

Circulation Rules

Loan periods and policies vary among types of materials, so it is important for patrons to check the due dates marked on materials that have been checked out.

Undergraduate students may borrow up to a total of 20 books. Graduate students may borrow up to a total of 50 books. Additional loans may be done with the approval of the Public Services Director or the Circulation Manager.

Unless otherwise notified, circulation periods are as follows:

  • Fall / Winter - 28 days
  • Summer - 7 days
  • Media items that can be checked out - 7 days
  • iPads - 14 days

The staff at the Circulation desk are able to explain specific borrowing guidelines and policies about books.

The following library materials do not circulate:

  • Periodicals
    • Journals/Magazines
    • Newspapers
    • Microforms
  • Special Materials
    • Rare Books
    • Reference works
    • Materials from the Center for the Study of 19th Century America, which include the following collections:
      • Domestic Science and Cookery Collection
      • Duane and Eunice Bietz Collection
      • Origins and Biology Collection
      • Seventh-day Adventist Heritage and Apocalyptic Studies Collection
      • Thomas Memorial Collection
    • French Collection

Reserves

Course reserves are specific books and articles which have been set aside by teachers for classroom purposes. Course reserves are located at the Circulation desk.  Some may be checked for 2 hours in the library while others may be checked out for 3 days. There is a fine in case of failure to return a reserve item on time.

Late Reserve Item Fines

  • 2 hour reserves - $.50/hr
  • 3 day reserves - $ 1.00/day
  • 1 week reserves - $1.00/day

Overdue Books

The overdue process is as follows:

  • 2 courtesy notices are sent out notifying patrons of their overdue items (patrons are given a 14-day grace period, 7 days in the summer).
  • If an item is not returned during the 14-day grace period, a charge notice for the cost of the book or $40.00, plus a $25.00 non-refundable processing fee, is generated and sent to the borrower. Library privileges are suspended until the book has been returned or the charge has been placed on account.
  • Upon return of the book, all charges except the processing fee will be refunded.

Please remember that books which include a CD must be returned as a set; failure to do so will result in a $5.00 fee for the missing CD.

Renewals

Books may be renewed by following these steps:

You can also bring your books to the front desk for renewal. Graduate students may renew one time by e-mail or phone. A maximum of two renewals is allowed.

Recalls

Any item may be recalled at any time if a faculty member needs the item to be placed on reserve.

Hold Requests

A patron may place a hold request on a book that is checked out by the following process:

  1. Log in on the library catalog.
  2. Open the detailed record for the book you wish to request.
  3. Click on "All Items" at the end of the record.
  4. Choose "Request."

A request may also be placed at the circulation desk. When the book is returned, the requesting patron is notified. The book is held at the front desk for three days.

If a patron returns a book with a hold request placed on it, that patron may not renew it.

Lost Materials

The borrower must notify the library of lost or damaged items and will be charged for the costs of repair or replacement.

Confidentiality

All information about individual library users and their choices of research or study material is held in strict confidence. Tennessee state law protects the confidentiality of library records. We ask that patrons help us protect these rights by not asking for this type of information.

Information

For additional information, please contact:

Carol Harrison, Circulation and Reserves Manager

charrison@southern.edu

423.236.2010