Section 1: FERPA-Protecting Student Rights
Section 2: Education Records
Section 3: Protecting the Privacy of Education Records
Access to Student Information
Designated University Officials
Legitimate Educational Interest
Scenario Two: Faculty/Parent Requests
Who Can Access Student Information?
Reminders for Faculty
Scenario Three: Posting Grades
Recommendations for Posting Grades
Letters of Recommendation
For Additional Information
Section 4: Program Overview & Course Certification
There are many ways for you to prevent violations of FERPA. First, if you have access to student information through the university’s computer system, this access does not grant unrestricted use of that information.
Remember that when reviewing student information, the purpose should be based on a need to know for your job. Curiosity is not a valid reason to view student information.
One of the most common violations under FERPA is leaving personally identifiable information in an area that is easily viewed by others. To avoid this type of violation, do not leave confidential information displayed on an unattended computer and make sure that information is not visible to others. Always cover, turn over, or put away papers that contain confidential information if you are going to step away from your desk.