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Home > Records > FERPA > Important Reminders

Important Reminders

There are many ways for you to prevent violations of FERPA. First, if you have access to student information through the university’s computer system, this access does not grant unrestricted use of that information.

Remember that when reviewing student information, the purpose should be based on a need to know for your job. Curiosity is not a valid reason to view student information.

One of the most common violations under FERPA is leaving personally identifiable information in an area that is easily viewed by others. To avoid this type of violation, do not leave confidential information displayed on an unattended computer and make sure that information is not visible to others. Always cover, turn over, or put away papers that contain confidential information if you are going to step away from your desk.

Key Points:

  • Access to student information does not authorize unrestricted use of that information.
  • Curiosity is not a valid reason to view student information.
  • Records should be accessed only in the context of official business.
  • Do not leave confidential information displayed on an unattended computer.
  • Cover or put away papers that contain confidential information if you are going to step away from your desk.
  • Ensure that information displayed on your computer is not visible to others.

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