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Home > Records > FERPA > Reminders for Faculty

Reminders for Faculty

The following are some helpful hints for faculty to avoid FERPA violations. Although you may not be a faculty member yourself, more than likely you directly or indirectly work with faculty, administrators, and students on campus. Therefore, it is important to have the ability to identify potential FERPA violations.

First, faculty members should never use student’s Social Security numbers to post grades, not even using the last four digits. Further, graded exams, projects, and papers should never be passed so students can see other student’s grades. In addition, a printed class list with the student’s name and Social Security number should never be passed around the class as a sign-in sheet.

Also, be sure that you do not provide anyone with student schedules, lists of students enrolled in your classes, or confidential information such as grades, GPA, and number of credits in a recommendation letter without the written consent of the student.

Key Points:

To avoid FERPA violations, do not:

  • Use the SSN/student ID to post grades
  • Leave graded tests in a stack for students to sort through
  • Circulate a printed class list with the student name and SSN/student ID
  • Provide anyone with student schedules
  • Provide anyone with lists of students enrolled in your classes
  • Include confidential information such as, grades, GPA, and number of credits in a recommendation letter without the written consent of the student

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