Section 1: FERPA-Protecting Student Rights
Section 2: Education Records
Section 3: Protecting the Privacy of Education Records
Access to Student Information
Designated University Officials
Legitimate Educational Interest
Scenario Two: Faculty/Parent Requests
Who Can Access Student Information?
Reminders for Faculty
Scenario Three: Posting Grades
Recommendations for Posting Grades
Letters of Recommendation
For Additional Information
Section 4: Program Overview & Course Certification
The following are some helpful hints for faculty to avoid FERPA violations. Although you may not be a faculty member yourself, more than likely you directly or indirectly work with faculty, administrators, and students on campus. Therefore, it is important to have the ability to identify potential FERPA violations.
First, faculty members should never use student’s Social Security numbers to post grades, not even using the last four digits. Further, graded exams, projects, and papers should never be passed so students can see other student’s grades. In addition, a printed class list with the student’s name and Social Security number should never be passed around the class as a sign-in sheet.
Also, be sure that you do not provide anyone with student schedules, lists of students enrolled in your classes, or confidential information such as grades, GPA, and number of credits in a recommendation letter without the written consent of the student.
To avoid FERPA violations, do not: