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Home > Records > FERPA > Who Can Access Student Information?

Who Can Access Student Information?

There are many exceptions under FERPA that allow various people and organizations to access student information without written consent. One of these exceptions is the student.

The student always has the right to his or her records and may authorize additional individuals by providing the institution with written release. If you do release non-directory information by using written consent from the student, it is recommended that you keep that written release on file for at least one year.

Authorized representatives of governmental agencies such as the Secretary of Education, U.S. Attorney General, and agents acting on behalf of the institution, such as the National Student Clearinghouse may also have access to student information.

The Clearinghouse is an organization that provides the service of verifying enrollment and degrees on behalf of the university. Providers of student financial aid, accrediting organizations, military recruiters who request information for recruiting purposes only, and authorized representatives of the Department of Veterans Affairs may also be granted access to student information with appropriate approval.

In addition, student information can be released in compliance with a judicial order or subpoena. These requests are always handled through the Director of Records.

Another exception under FERPA is schools in which a student seeks or intends to enroll. If we know a student wants to attend another institution, we can release non-directory information directly to that school without the student’s written consent.

There are other exceptions under FERPA that we did not discuss. If you ever have any questions about what information can or cannot be released, please contact the Director of Records.

Key Points:

Who can access student information:

  • The individual student
  • Whomever the student authorizes by providing the institution with a written release
  • Authorized representatives of the following governmental agencies such as:
    -Secretary of Education
    -U.S. Attorney General
    -State & Local Educational Authorities
  • Agents acting on behalf of the institution, such as the National Student Clearinghouse
  • Student financial aid providers
  • Organizations conducting studies for or on behalf of educational institutions
  • Accrediting organizations
  • Military recruiters who request “Student Recruiting Information” (Solomon Amendment)
  • Department of Veterans Affairs for students receiving educational assistance from the agency
  • Compliance with a judicial order or subpoena
  • Schools to which a student seeks/intends to enroll
  • Internal Revenue Service for purposes of compliance with the Taxpayer Relief Act of 1997

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