FERPA Training

Training Program Overview

Welcome to Southern Adventist University's Family Educational Rights and Privacy Act (FERPA) training program. This program has a running time of approximately 35 minutes and is designed to provide you with:

  • An overview of FERPA
  • An outline of your responsibilities as a university employee
  • Reference materials available 24/7

Upon completion of this online program, you will need to certify that you have completed the training through an online registration process that requires you to enter your user ID. If you do not have a user ID, you may get one at theplace.southern.edu.

If you have any questions or need more information on how to access this program, please contact Records and Advisement at records@southern.edu.

Equipment Support for Training

Individuals who are required to complete the Southern Adventist University FERPA training and do not have access to a computer in their work area can utilize the open computer labs on campus, such as the one in the library.

Acknowledgements

This training program was adapted from Missouri State University with their permission. Content is based on The AACRAO 2001 FERPA Guide published by the American Association of Collegiate Registrars and Admissions Officers (AACRAO).

FERPA Policy Updates Effective Summer 2008

  • Telephone Number - It clarifies that non-university contact information provided for purposes of the emergency notification system is not considered directory information.
  • Deceased Students - It clarifies that although student's rights under FERPA cease upon death, the university will not release a deceased student's records for a period of 25 hours after the date of the death unless required to do so by law or authorized to do so by (1) the executor of the deceased's estate; or (2) the deceased student's spouse, parents, or children. The university may request proof of death.

FERPA Policy Updates Effective Spring 2008

An updated version of the university’s FERPA policy (“Notification of Student Rights”) has been approved by the Board of Governors, effective with the Spring 2008 semester. A summary of the primary changes include:

  • Change "local address" and "local telephone number" to "address" and "phone". By doing so, we will be considering permanent address as directory information.
  • Clarify the definition of the following “Awards received, including deans list, scholastic honors, departmental honors, memberships in national honor societies” to include “university-funded scholarships (excluding those that are need-based).”
  • Change “Most recent education institution attended” to “Previous education institutions attended."

 

Begin FERPA Training