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Midterm Grades

Students are encouraged to check midterm grades as soon as they are posted each semester. A poor grade at midterm is a "wake-up" call to take action. There are a number of things that can be done to improve grades before the end of the semester. The following information can be used as a guide to making the best decisions that lead to academic success.

For questions or assistance, schedule an appointment with an Academic Support Manager below. (Freshmen: email fye@southern.edu or call 423.236.2575)

Academic Support

1. Check your grades in My Access or eClass
2. Make sure you stay actively engaged in your classes.

  • Regularly attend.
    • If you are enrolled in face-to-face classes, attend those face-to-face sessions in person (unless you are ill).
    • If you are enrolled in online classes, fully engage in the sessions. Keep your camera on and participate!
  • Complete and submit all assignments, quizzes, and exams.
  • Attend available tutoring sessions.
  • Read your Southern email and eClass announcements; this is where you will receive important information.

It's important to speak with your instructor about your midterm grades.

  • to determine if it is possible to still pass the class.
  • to explore options for improving your grade.

  • Fill out an electronic drop/add form. 
  • The form will be automatically routed to obtain the necessary signatures. 
  • Submit the form to the Records Office by close of business on March 23. 

Students who drop a course and remain at or above 12 credits may do so before the closing of business on March 23.

  • This will allow you to receive a "W", which will not impact your GPA.
  • It's important to check with your advisor before making these changes to your schedule.

To avoid receiving an "F" you must drop on or before March 23.

  • The last day for a 40% tuition refund is March 23.
  • It is important to check with your advisor and student finance before making these changes to your schedule.
    • It's often possible to drop below 12 credits and still receive financial aid.

The financial effect of dropping a class depends on your individual situation. Often, there is no overall financial effect, nevertheless, it is important to:

  • contact a student finance counselor to review how this action may specifically affect you.
  • student finance counselors can be reached by email at studentfinance@southern.edu or by phone at 423.236.2535.
    • It's often possible to drop below 12 credits and still receive financial aid.

Typically, you are not allowed to drop below 12 credit hours. It is very important to speak to one of the following individuals before making any changes. 

The First Year Experience staff is here for you. If you need further assistance, please email fye@southern.edu or call 423.236.2575 to make an appointment.


Retention Services


Academic Support


4966 Colcord Drive
Collegedale, TN 37315

Monday - Thursday, 8:00 AM - 5:00 PM

Friday, 8:00 AM - 12:00 PM