Circulation Department Policy


McKee Library serves Southern students, faculty and staff, other library card holders, and visitors. The library is open to all for in-house use, but the borrowing of materials is limited to the following:

  • Students
  • Faculty, staff, and their dependents age 14+
  • Southern graduates (within 30 mile radius)
  • Retired Seventh-day Adventist workers (within 30 mile radius)
  • Part-time university employees (within 30 mile radius)
  • Seventh-day Adventist pastors (within 30 mile radius)
  • Other professionals: $25.00 annually (within 30 mile radius)

Library Cards

Southern Adventist University's campus ID cards serve as library cards. Southern graduates, retired Seventh-day Adventist workers, part-time university employees, and other professionals must apply for a card at the library Monday-Thursday from 9 a.m. to 4 p.m. Fees are payable at the library by check or cash only. 

Circulation Rules

Loan periods and policies vary among types of materials, so it is important for patrons to check the due dates marked on materials that have been checked out.

Undergraduate students may borrow up to a total of 20 books. Graduate students may borrow up to a total of 50 books. Additional loans may be done with the approval of the Public Services Director or the Circulation Manager.

Unless otherwise notified, circulation periods are as follows:

  • Fall / Winter—28 days
  • Summer—Seven days
  • Media items that can be checked out—Seven days
  • iPads—14 days

The staff at the Circulation desk are able to explain specific borrowing guidelines and policies about books.

The following library materials do not circulate:

  • Periodicals
    • Journals/Magazines
    • Newspapers
    • Microforms
  • Special Materials
    • Rare Books
    • Reference works
    • Materials from the Center for the Study of 19th Century America, which include the following collections:
      • Domestic Science and Cookery Collection
      • Duane and Eunice Bietz Collection
      • Origins and Biology Collection
      • Seventh-day Adventist Heritage and Apocalyptic Studies Collection
      • Thomas Memorial Collection
    • French Collection


Course reserves are specific books and articles which have been set aside by teachers for classroom purposes. Course reserves are located at the Circulation desk. Some may be checked for two hours in the library, while others may be checked out for three days. There is a fine in case of failure to return a reserve item on time.

Late Reserve Item Fines

  • Two-hour reserves—$ .50/hr
  • Three-day reserves—$ 1.00/day
  • One-week reserves—$1.00/day

Overdue Books

The overdue process is as follows:

  • Two courtesy notices are sent out notifying patrons of their overdue items (patrons are given a 14-day grace period, seven days in the summer).
  • If an item is not returned during the 14-day grace period, a charge notice for the cost of the book or $40.00, plus a $25.00 non-refundable processing fee, is generated and sent to the borrower. Library privileges are suspended until the book has been returned or the charge has been placed on account.
  • Upon return of the book, all charges except the processing fee will be refunded.

Please remember that books which include a CD must be returned as a set; failure to do so will result in a $5.00 fee for the missing CD.


Books may be renewed by following these steps:

  1. Log into McKee Library's Catalog using your Southern username and password.
  2. Click your name in the upper corner, then select "My Library Card."
  3. On the loans tab, select the renew link beside the items you wish to renew or select "Renew All." Please note that you can only use this renew option before the due date. If after the due date, please contact the circulation desk for assistance. 

You can also bring your books to the front desk for renewal. Graduate students may renew one time by email or phone. A maximum of two renewals is allowed.


Any item may be recalled at any time if a faculty member needs the item to be placed on reserve.

Hold Requests

A patron may place a hold request on a book that is checked out by the following process:

  1. Log in on the library catalog.
  2. Open the detailed record for the book you wish to request.
  3. Click on "All Items" at the end of the record.
  4. Choose "Request."

A request may also be placed at the circulation desk. When the book is returned, the requesting patron is notified. The book is held at the front desk for three days.

If a patron returns a book with a hold request placed on it, that patron may not renew it.

Lost Materials

The borrower must notify the library of lost or damaged items and will be charged for the costs of repair or replacement.


All information about individual library users and their choices of research or study material is held in strict confidence. Tennessee state law protects the confidentiality of library records. We ask that patrons help us protect these rights by not asking for this type of information.


For additional information, please contact:

Carol Harrison, Circulation and Reserves Manager